Administration Manager

Our client is a well-known property developer with strong retail and business portfolios in both Hong Kong and China. They are currently looking for an Administration Manager to oversee their local facilities management team and reporting analysis for operation improvement.

Job Description

• Manage a large administration team across Hong Kong and Mainland China to provide full spectrum of corporate administration and facilities management services, as well as implement the administration dashboard, essential for effective management, operational oversee, and strategic planning within the organization

• Contribute a thorough plan for the maintenance service including but not limited to contract renewal, budgeting and execution without delay

• Respond to emergency calls and manage operation resuming works when required

• Assist the senior manager in corporate administration budget planning, policy monitoring and implementation

• Monitor the warehouse operation and ensure the records are up-to-date and coordinate with various departments for the in/out arrangement

• Prepare and submit regular financial, operational and governance reports to senior management

• Be the key person for travel management of the corporate and responsible for coordination with the third-party vendors on account management

• Contribute to the development of Change & Category SME models; translate and support the introduction of new processes and systems for enhancing efficiency

• Manage and participate in group departmental initiatives, innovations and reporting requirements, actively drive forward continuous improvement

• Lead and coordinate with cross-functional parties to execute group projects & procurement; ensure successful project deliveries in both headquarters and local projects

• Be the key point of contact and management for our third-party service providers and vendors, ensuring SLAs are delivered in line with expectations

• Coordinate the management of the budget, actuals, cost centers and Key Performance Indicators (KPIs) within established targets, including identifying and driving cost saving opportunities and efficiencies

• Regularly review and update the administration policies / operational procedures, and ensure their seamless alignments and implementations in both headquarters and local projects, appropriately adjusted to local needs

• Issue internal administration communication according to operational need & project communication; contribute to corporate communication in related to administration area

• Plan, organize and coordinate any assigned moves/relocation/restack activities

• Assist to contribute towards the corporate objectives and targets such as sustainability and wellbeing

• Support business contingency, protection and resilience activities per administrative domain

• Other ad-hoc tasks assigned by the Department Head

Requirements

• Degree holder in Business Administration or relevant disciplines is preferable

• Minimum 10 years relevant working experience with at least 3 years in managerial level, preferably gained from sizeable companies

• Experience in leading office renovation and relocation projects is a must

• With China exposures, vendor experience, group sourcing & procurement as well as participating in facilities outsourcing model will be an advantage

• Mature, proactive, detailed-orientated and well organized

• Able to adapt in a changing environment. Demonstrated ability to look at issues from multiple perspectives

• Able to work effectively both independently and as a team member

• Good problem-solving skills and are able to manage multiple and competing priorities.

• Excellent communication and collaboration skills, demonstrating motivation and initiative.

• Digitally minded, embracing innovation and new technologies

• Embracing our values of integrity, sustainability, excellence and openness

• Excellent oral, written and presentation skills in English, Chinese and Mandarin

• Fully conversant with Microsoft 365 (including Outlook, Excel, Word and PowerPoint and Teams

• Occasional travel to China may be required

• Work Location: Central & Mong Kok

Information :

• Company : Infinitech Solutions Limited
• Position : Administration Manager
• Location : Central and Western Distr., Hong Kong Island
• Country : HK