Gallery Assistant

We are looking for an enthusiastic and motivated individual to join the gallery as Gallery Assistant, the role supports the Directors and Manager in multi-faceted gallery management, including exhibition production and planning, communications and design, sales, and gallery operations.

Responsibilities

Exhibition Management

• Work with the Directors and design exhibition related materials, such as key visuals, floor plan layouts, sales previews, portfolios, artist statements, biography and CV etc;
• Photograph artwork and installation images for all exhibitions for sales, marketing, and archival purposes.
• Communicate with Curatorial Director and liaise with the artists to understand their technical needs, and organise framing, plinths, and all other production for all exhibitions;
• Assist in producing corresponding digital and online content for the gallerys marketing channels;
• Assist in organising local deliveries and international logistics for exhibitions to ensure smooth project management, as well as for clients for an effective post-sales service.
• Schedule, implement, and oversee installation of all exhibitions, and hire and manage freelance technicians for installation as needed;
• Carrying out condition reports and follow up on restorations as needed.

Sales

• Respond to sales inquiries online and via emails
• Attend to all visitors and direct them to the appropriate person(s) in charge when necessary
• Attend to gallery rental inquiries for private events

Office Management

• Oversee and direct maintenance of gallery premises and mechanicals, and liaise with external contractors such as installation suppliers, security company, electricians, ventilation, locksmith, cleaners, etc., if needed;
• Oversee the development of any new or temporary gallery spaces, and liaise with architects, builders, and tradesmen.

Inventory & Archive

• Manage the gallerys Website and Newsletter system;
• Assist in inputting, monitoring, and maintaining artwork records within the gallery database;
• Maintain and organise internal warehouse in an orderly manner;
• Assist in organising documents related to the proper management of the archive: loan contracts, consignments, condition reports, restoration reports, insurance certificates, pick-up and delivery slips.

Miscellaneous

• Research and identify artist opportunities (including fundings, prizes, grants, residencies, open calls), and assist in writing proposals and applications;
• Coordinate with and train interns to maintain smooth gallery operations;
• Any ad-hoc duties assigned by the Directors.

Qualifications:

• Strong communication and interpersonal skills, with the ability to connect with diverse audiences

• Ideally proficient in both written and spoken English and Chinese (Cantonese and Mandarin), any knowledge of foreign language is a plus.

• Competence in Google Drive, MS Office Suite (Word, Excel, PowerPoint); knowledge of Photoshop and Illustrator is preferred.

• Ability to work collaboratively in a team environment while also demonstrating independence and responsibility

• The candidate must be eligible to work in Hong Kong.

The gallery is located in Wong Chuk Hang. The working hours are from Tuesday to Saturday, 11 am to 7 pm with an hour lunch break. Immediate availability is preferable.

Interested parties, please e-mail CV with cover letter stating date of availability, current and expected salary to info@podiumgallery.com

All information received will be treated in strict confidence and used for recruitment purposes only.

Only shortlisted candidates will be notified.

Job Types: Full-time, Part-time

Pay: $13,000.00 - $15,000.00 per month

Expected hours: 40 per week

Benefits:

• Dental insurance
• Medical Insurance
• Opportunities for promotion
• Paid sick time
• Paid time off

Supplemental Pay:

• Commission pay
• Performance bonus

Education:

• Bachelors Degree (Required)

Work authorization:

• Hong Kong (Required)

Work Location: In person

Information :

• Company : Podium Gallery
• Position : Gallery Assistant
• Location : Wong Chuk Hang, Hong Kong Island
• Country : HK