Academic Services Officer(O/THEi-REG/ASO/07/25) at Technological and Higher Education Institute of Hong Kong

Job Description:

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Academic Services Officer

Technological and Higher Education Institute of Hong Kong

Department / Section : Registry

Ref. no : O/THEi-REG/ASO/07/25

The Technological and Higher Education Institute of Hong Kong (THEi) is a member institute of the Vocational Training Council (VTC), established in 2012. It is an innovative, professional and entrepreneurial organisation committed to greening and sustainability. THEi offers over 20 professional "Applied Science-Oriented" undergraduate and postgraduate degree programmes across six Academic Departments: Department of Food and Health Sciences, Department of Construction, Environment and Engineering, Department of Sport and Recreation, Department of Hospitality and Business Management, Department of Design and Architecture, and Department of Digital Innovation and Technology. These programmes integrate theoretical knowledge with practical applications cover industries with growth potential in Hong Kong and the Asia-Pacific region, ensuring that students can apply what they learn effectively. THEi's undergraduate and postgraduate degree programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, as well as by the relevant professional bodies where appropriate. By adopting an applied Science-Oriented teaching approach, THEi equips students with professional skills and knowledge to meet various future challenges upon graduation. THEi also collaborates closely with the industry and engage students in active learning pedagogies including a strong emphasis on project-based learning involving real-world problem-solving with and for local industries and professions. For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:

The appointee shall:

(a)

Perform administrative duties and coordination work in one or more of the following areas:

(i)

Student admission, student visa applications, administration and support services for both local and/or non-local (including mainland) students, assessment of academic qualifications, programme registration, and student record management;

(ii)

Coordination of student support services, including examination scheduling and invigilation, processing of assessment results and issuance of transcripts and certificates;

(iii)

Promotion of undergraduate and postgraduate degree programmes and admission requirements/process at education expo and to education agents and collaboration partners;

(iv)

Liaison with internal and external units including applicants, education agents and education institutions on student admission matters;

(v)

Collection and refund of tuition and related fees and administering of Government's subsidy schemes; and

(vi)

Various systems set-up, implementation and enhancements.

(b)

Prepare statistics and compile reports relevant to admission, enrollment and academic performance for programme planning and accreditation exercises;

(c)

Supervise and co-ordinate the work of supporting staff and ensure timely and effective delivery of services;

(d)

Assist in the formulation, implementation and review of operational and quality assurance policies, systems and procedures; and

(e)

Provide executive and secretarial support to projects, functions and events, such as graduation ceremony, briefing sessions and site visits for education agents, collaboration partners, students and/or parents.

Requirements:

(a)

A recognised degree or equivalent qualification;

(b)

At least 2 years' experience at the executive level, preferably relevant work at educational institutions or major organisations;

(c)

Good communication, inter-personal, organisational and administrative skills;

(d)

A pro-active approach and ability to work independently;

(e)

Good command of spoken and written English and Chinese, preferably Putonghua; and

(f)

Good understanding of the education system in Hong Kong, Mainland and overseas countries. Experience in non-local student admission and familiarity with non-local qualifications has definite advantages.

Notes:

(1)

The post is at the rank of Officer.

(2)

Applicants who have responded to the advertisement in the last six months need not re-apply.

(3)

Shortlisted applicants will be required to attend and pass a written test.

(4)

The appointees may be required to perform duties at different sites and outside Hong Kong occasionally, and work irregular hours, shifts and/or on Saturdays and Sundays as necessary.

(5)

The remuneration package will be competitive and commensurate with qualifications and experience.

(6)

The appointee will work at the Chai Wan Campus.

Application Procedures :

Application Procedures:

A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to *********@thei.edu.hk.

Candidates should take note of the following:

(1)

Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2)

The file should be saved with the applicant's name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.

(3)

For the email subject, please cite “Application for Academic Services Officer (Ref. No.: O/THEi-REG/ASO/07/25)”.

Closing date for application: 30 July 2025

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Job Info:

• Company: Technological and Higher Education Institute of Hong Kong
• Position: Academic Services Officer(O/THEi-REG/ASO/07/25)
• Work Location: Hong Kong
• Country: HK

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Academic Services Officer(O/THEi-REG/ASO/07/25) at the office Hong Kong above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.