Finance and Admin Officer

Summary: A hands-on role ideal for someone with a strong foundation in finance & admin who enjoys working independently in a small, supportive, and diverse team. This role offers variety, stability, & the opportunity to contribute meaningfully to an international office.

Key Responsibilities:

*Financial Responsibilities (Approx. 70% of role)

• Process day-to-day financial transactions, including accounts payable, accounts receivable (very limited), bank reconciliations, and journal entries.

• Maintain accurate and up-to-date financial records and general ledger entries in accordance with internal procedures.

• Assist in the preparation of monthly, quarterly, and annual financial reports for internal use and reporting to external bodies.

• Support the budgeting and financial planning processes by compiling financial data and tracking expenditure against approved budgets.

• Ensure adherence to internal financial policies, local accounting standards, and relevant regulatory requirements.

• Liaise with external parties such as banks, auditors, and service providers regarding financial documentation and processes, under the supervision of the senior team.

• Prepare required documentation for annual audits and assist in responding to audit queries.

• Support procurement and expense reconciliation, such as invoice tracking, petty cash handling, and payment processing.

• Identify and report any financial discrepancies or irregularities for resolution by senior staff.

*Administrative and HR Support (Approx. 30% of role):

• Process monthly payroll for all staff (typically less than 10 employees), ensuring timely and accurate salary payments, statutory deductions, and record-keeping.

• Handle all MPF-related tasks, including contribution calculations, submissions, and employee enrolments/terminations.

• Support the preparation and filing of employment-related tax documents, including Employers Returns (IR56 series) and other Inland Revenue Department (IRD) requirements.

• Maintain up-to-date and confidential employee records, including contracts, leave balances, attendance records, and personnel files.

• Assist with the onboarding of new staff, employment visa processing, preparation of HR documentation, and coordination of basic HR procedures.

• Provide general administrative support such as procurement of office supplies, vendor coordination, office maintenance scheduling, and other clerical tasks.

• Support the team with meeting arrangements, travel bookings, and other day-to-day administrative needs.

• Perform other duties as assigned to ensure the effective and professional operation of the office.

Requirements:

• A minimum of a Bachelors Degree in Accounting, Finance, Business Administration, or a related field.

• A minimum of 3 years relevant experience in finance/accounting is required, and a minimum of 3 years relevant experience in office administration/office management is a strong advantage.

• Proficiency in accounting software and Microsoft Office Suite.

• Strong organisational, communication, and problem-solving skills.

• Ability to work independently, exercise discretion, and handle confidential information.

• Fluency in English and Cantonese is required; proficiency in Mandarin is an asset.

Information :

• Company : British Virgin Islands Hong Kong Office Limited
• Position : Finance and Admin Officer
• Location : Sheung Wan, Hong Kong Island
• Country : HK