Executive Assistant / Personal Assistant

Responsibilities:

• Provide all-round secretarial and administrative support to Director(s) and Senior Management for the Group;

• Assist in overall project execution and project administration;

• Manage project timelines and resources;

• Handle Director(s) personal schedule and meetings, including the coordination and setting up of meetings and appointments (both on-site and online meetings);

• Oversee all company secretarial matters, maintain up to date records for all subsidiaries and associate companies, and work closely with outside Company Secretaries and legal partners;

• Manage online and in-person banking and bank account maintenances and transfers;

• Coordinate company expenses with finance staff (payment requisition, preparation, coordinate approvals from management etc.)

• Maintain sound working relationships with the new and existing broker and bank partners and handle all related account openings and regular reporting;

• Manage Director(s) personal matters such as contract renewals, insurances, expenses, liaise with building management and arrange bookings;

• Make travel arrangements for personal and business trips;

• Prepare detailed presentation materials, minutes, and reports;

• Support ad hoc tasks when required.

Requirements:

• Degree or above in Business Administration or Marketing or related discipline;

• Minimum 2 years work experience as an Executive Assistant or Personal Assistant;

• Ideally with secretarial and/or administrative experience preferably;

• Possess strong self-initiative and is well-organized;

• Able to multitask and work independently;

• Detail-minded with a strong sense of responsibility;

• Very strong interpersonal skills and the ability to build relationships with internal and external parties;

• High EQ and patience are a must;

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint;

• Excellent command of both spoken and written English and Chinese (Cantonese and Mandarin) preferred.

Information :

• Company : Safari Asia Limited
• Position : Executive Assistant / Personal Assistant
• Location : Tsim Sha Tsui, Kowloon Peninsula
• Country : HK