Executive Assistant

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Job Number: 48736 Department: Home Affairs Department Division/Section/Unit: Islands District Office Job Title: Executive Assistant Salary: HKD$28,725 per month Entry Requirements: (1) A bachelors degree from a Hong Kong university, or equivalent; (2) Met the language proficiency requirements of Level 3 (Note) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent; (3) Good command of spoken and written English and Chinese; (4) Good computer operation knowledge including MS Word, Excel, PowerPoint and Chinese and English word processing skills; and (5) Preference may be given to candidates who have working experience in administration or government/public organisations. Note: ‘Grade C in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3 in Chinese Language and English Language in the 2007 HKCEE and henceforth. Duties: (1) To perform general administration and management work such as resource management systems and records management, project planning, collection and analysis of statistical information, compilation of reports, etc.; (2) To handle public enquiry; (3) To assist the office including drafting and preparation of minutes and briefs, co-ordinating logistics for the smooth running of meetings and events, liaising with the government departments and other parties; and (4) To undertake any other duties assigned (e.g. election-related duties). Terms of Appointment: (1) Candidates will be appointed on non-civil service contract terms for not more than 10 months; and (2) Candidates appointed may be required to work overtime and work on Saturdays, Sundays and Public Holidays. Fringe Benefits (1) Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance; and (2) An end-of-contract gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 15% of the total basic salary drawn during the contract period. General Notes: (a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview. (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities - Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureaus website at http://www.csb.gov.hk under “Administration of the Civil Service - Appointments”. (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address below. How to apply: (1) Application Forms [G.F. 340(Rev. 7/2023)] are obtainable from Home Affairs Enquiry Centres, Home Affairs Department or Job Centres of Labour Department. The form can also be downloaded from the Civil Service Bureaus website (http://www.csb.gov.hk). (2) The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form G.F. 340 (Rev. 3/2013), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. (3) Completed application form together with copies of academic qualifications should reach the enquiry address below by post or in person on or before the closing date. Please specify on the envelope “Application for Executive Assistant”. (4) For submission by post, the date of application is based on the stamp chop date. Please ensure that sufficient postage is paid. Any underpaid mail items will be handled by the Hongkong Post and applications will not be considered. For submission in person, the application should reach Division III, Home Affairs Department by 6 p.m. of the closing date. Late applications, or applications which are incomplete or without the relevant supporting documents will not be considered. (5) Candidates who are selected for interview will normally receive an invitation about 8 to 10 weeks after the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. Contact Address: General Registry (Personnel), Islands District Office, 20th Floor, Harbour Building, 38 Pier Road, Central, Hong Kong Enquiry Telephone: 2852 3738 Closing Date(dd/mm/yyyy): 27/01/2025 18:00:00 Web Site of Department: http://www.had.gov.hk/ Application via Internet: Not Applicable Advertising Date 13/01/2025

Information :

• Company : Civil Service Bureau
• Position : Executive Assistant
• Location : Hong Kong
• Country : HK

How to Submit an Application:

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