Administration Officer

JOB SUMMARY :

This role includes managing office admin tasks, assisting with communication across departments, and also coordinating with external parties in providing a high quality of corporate services.

PRINCIPAL ACCOUNTABILITIES :
Front Desk Management:

• Support company VIP meetings include venue set up and preparation.

• Occasionally back up reception duties, including tea service, handling phone calls, and greeting guests at the reception.

Conference Room Scheduling:

• Manage calendars of conference room reservations.

Administrative Support:

• Provide general administrative support, filing and data entry.

• Maintain the replenishment of pantry and office supplies regularly.

• Liaise with external parties in providing a high quality of corporate services.

• Establish and maintain vendor relationships, conducting price comparisons, preparation of quotation and contract arrangement.

• Handle ad-hoc assignments as required by Corporate Services Department.

Correspondence Handling:

• Manage incoming and outgoing mail, emails, and packages, ensuring timely distribution.

Office Organization:

• Daily operation management, to ensure the office environment is well organized and welcoming.

• Coordinate repairs and maintenance of office equipment and facilities, ensuring a safe and functional workspace. Support office renovation projects.

Event Coordination:

• Assist in organizing company events and parties, include venue set up and F & B preparation.

• Support on festival decorations (e.g. Chinese New Year, Christmas, etc).

Billing and Invoicing:

• Support financial claim includes payment requisitions, verify invoice, expenses claim and managing of payments.

PERSON REQUIREMENT

Education Level:    

• Diploma or equivalent

Years of Experience:  

• 2 years +

Area of Experience:   

• Receptionist or admin officer roles

Other Professional Qualifications / Technical Skills / Knowledge required:

• Good PC knowledge in MS office include Word, Excel, PowerPoint and Chinese Word Processing.

• Polite, good communication skills, strong sense of responsibility, service-oriented and willing to learn.

• Ability to multitask and manage time effectively in a busy environment.

• A good team player with proactive attitude and positive.

• Strong organizational skills and attention to details.

Language Proficiency:

• Good command of both written and spoken Cantonese, English.

Information :

• Company : Dorsett Group
• Position : Administration Officer
• Location : Central and Western Distr., Hong Kong Island
• Country : HK