Executive Assistant II (Administrative Services Division)

Application Deadline: 9 July 2025

Date of Issue: 26 June 2025

Vacancy Notification Circular No.  HKEC250659

Rank :  Executive Assistant II

Department / Hospital / Cluster :  Administrative Services Division / Wong Chuk Hang Hospital / Hong Kong East Cluster   

Pay : HK$19,764 to HK$24,023 per month   

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.      Provide administrative, secretarial and clerical support to full range of administrative offices, including filing, verify data/statistics, compile report/return and conduct simple analysis; preparing presentation papers or report, taking meeting notes and/or drafting correspondences;

2.      Assist in handling continuous improvement programs for Administrative Services Division, including to provide clerical supports to develop department policy, procedure, guideline and operation manual.

3.      Provide executive and administrative support in Support Services, Local supplies and/or Facilities Management.

4.      Assist in office management, coordinate internal meetings / programmes /daily activities.

5.      Handle enquiry and liaison work with internal and external stakeholders, including handling of correspondences, to ensure effective and timely support.

6.      Perform general clerical duties and any other duties as assigned by supervisor.

Entry Requirements:

1.  University Graduates; OR

2.     Completed F.5/S.5 with :

i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR

ii) 5 subjects in the HKDSE attaining the level specified below:

- Level 2 in English Language and Chinese Language; and

- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent;

 AND diploma in a specialized function. 

Preferred Attributes/Exposure:

1.       Experience in providing secretariat/ executive support in healthcare setting will be an advantage.

2.       Proficient in common computer software, including MS Word, MS Excel, MS Powerpoint, English and Chinese word processing, etc.

3.       Good command of both written and spoken English and Chinese.

4.       Good interpersonal, communication and organizational skills.

5.       Responsible, self-motivated and able to work independently.

6.       Strong team spirit, able to work under pressure and accomplish tasks within tight schedule, and dedicated to quality service.

7. Willing to perform shift duty.

Remarks: 

1.  Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”

2.  Serving Staff who have completed F.5/S.5 or equivalent and have 2 years relevant experience within HA may also be considered.

3.  The post is time-limited in nature. Selected candidate will be offered either contract or fixed-term appointment up to 30 months depending on his/her existing employment terms. The renewal / extension of appointment will be subject to service needs, availbility of funding and job performance.

Please submit application online on or before 9 July 2025. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries, please telephone 2595 6953.    

Location: Hong Kong East Cluster-Wong Chuk Hang Hospital

Job: Supervisory, Clerical and General (Including EA rank)

Job Type: Full Time

Post Date: 26/6/2025

Information :

• Company : Hong Kong Hospital Authority
• Position : Executive Assistant II (Administrative Services Division)
• Location : Hong Kong
• Country : HK