Foreign investment bank - Office Administration (up to 45K)

The Company

Our client, a renowned global investment bank, is seeking an independent and self-motivated individual to support the Head of Administration. This role involves assisting with the oversight of regional office management and facilities management. The ideal candidate will be a self-starter who can work effectively with minimal supervision. The position offers the opportunity to contribute to a dynamic and global organization, working closely with a key leadership figure. The role requires someone who can take initiative and manage responsibilities independently, ensuring seamless operations across multiple locations. This is an excellent opportunity for someone looking to make a meaningful impact in a global financial institution.

The Role

• Oversee the daily operations and service standards of office administration functions, including facilities management, front desk, mailroom, travel arrangements, pantry, and office supplies.
• Develop, implement, and update office policies, procedures, and best practices to ensure compliance with organizational and regulatory standards.
• Lead, mentor, and supervise a team of administrative professionals; conduct performance reviews and support their professional development.
• Manage vendor relationships, including contract negotiation and service level monitoring for cleaning, security, office equipment, and other administrative suppliers.
• Prepare, monitor, and manage the office administration budget; track expenditure and identify opportunities for cost optimization.
• Ensure workplace health and safety protocols are enforced and coordinate regular inspections, drills, and compliance documentation.
• Support business continuity and crisis management plans, including office evacuation drills and incident response coordination.
• Implement and monitor office space planning and seating arrangements to optimize utilization and accommodate organizational changes.
• Serve as a point of escalation for administrative issues, resolving problems promptly and maintaining a high standard of customer service.

Your Profile

• Bachelors degree, preferably in Business Administration, Management, or a related field.
• 8+ years of experience in office/facilities administration - preferably within financial services or investment banking.
• Strong leadership, organizational, and communication skills, with the ability to handle confidential information discreetly.
• Proficiency with MS Office Suite and experience using office management or facilities software.
• Demonstrated ability to drive process improvement and deliver high service standards in a fast-paced environment.

Apply Today

To apply online (Word attachment only), please click the Apply button. Please note that only short-listed candidates will be contacted.

Reference No. 67010-0013262611

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Information :

• Company : Robert Half
• Position : Foreign investment bank - Office Administration (up to 45K)
• Location : Central, Hong Kong Island
• Country : HK